For many HR and People leaders, managing disconnected HR and payroll systems can feel like coordinating a major train station. Every new hire, pay change, or policy update is another arrival or departure to track.
Without seamless integration, schedules clash, details get lost, and siloed systems create unnecessary and time-consuming hurdles.
Integrating Payroll and HR Systems: What You Need to Know
At All Aboard HR, we help Australian businesses simplify their people operations using Bob – an award-winning, modern HR platform built for scaling teams.
While many companies rely on standalone payroll systems to manage wages, tax, and super, they often miss out on the benefits of integrating payroll with their HR platform.
The result? Double handling, disconnected data, and a whole lot of admin headaches.
Here’s why integrating payroll and HR isn’t just a tech upgrade – it’s a strategic move for better business operations.
Why Integration Matters
Payroll and HR are deeply connected, yet in many businesses, they’re managed in separate systems. This often leads to:
- Manual data entry.
- Misaligned employee records.
- Delays in onboarding or terminations.
- Compliance risks.
- Poor employee experiences.
When payroll and HR platforms like Bob are integrated, businesses unlock a single source of truth for people data, from contracts and compensation to bank details and leave balances.
It means faster processes, fewer errors, and better visibility across the employee lifecycle.
What Can Be Integrated?
With the right setup, a payroll-HR integration can share data seamlessly between systems, including:
- New hire details (TFNs, bank accounts, pay rates).
- Leave approvals and balances.
- Pay changes and promotions.
- Termination data.
- Timesheet or attendance info.
- Employee personal info and tax declarations.
This ensures payroll runs are accurate and reflect real-time changes made in the HR system – no spreadsheets, no re-keying.
Does Bob Have Payroll?
Bob doesn’t come with a built-in payroll module, and that’s intentional.
Instead, it’s designed to work seamlessly with leading payroll providers through its Payroll Hub.
This centralised dashboard acts as a bridge between Bob and your payroll system, ensuring an efficient data flow.
Payroll Hub uses Bob as the single source of truth for all employee information.
Any payroll-related changes, such as new hires, pay adjustments, or leave balances are captured in real time.
Ahead of each payroll cycle, Payroll Hub compiles a clear list of updates, so when it’s time to process payroll, you can easily sync the latest data with your chosen payroll provider.
This approach reduces manual entry, eliminates duplicate records, and helps prevent costly errors.
Whether your business runs a single payroll cycle or manages multiple cycles across different sites, Payroll Hub supports a range of pay frequencies and systems.
This means you can oversee all payroll activity from one place, regardless of how many sites, cycles, or providers you use, removing the need to re-enter data or manage separate spreadsheets.
A few of the popular integrations for Australian businesses include:
At All Aboard HR, we help clients choose the right payroll software, then connect it with Bob to create a smooth and reliable workflow.
Benefits of Payroll + HR Integration
Companies that integrate payroll with their HRIS report:
- Fewer errors: No more mismatched data or forgotten updates.
- Less admin: Enter data once and let it flow across systems.
- Faster onboarding: Automate employee setup from day one.
- Improved compliance: Keep audit trails and ensure correct entitlements.
- Better reporting: Combine HR and pay data for workforce insights.
The end result? More time for strategic HR, less time fixing payroll issues.
How All Aboard HR Can Help
As Bob implementation specialists, we don’t just get your HR platform live, we help make sure it works hand-in-hand with the tools your business depends on.
For payroll integrations, we’ll:
- Review your current payroll provider and processes.
- Recommend the best-fit integration path.
- Configure Bob to sync the right fields.
- Test and validate the data flow.
- Train your HR/payroll team for long-term success.
If you’re scaling up or just tired of disconnected systems, we’ll help you streamline your tech stack without the stress.
Alternatively, if you’re using Bob and payroll separately, it’s time to bring them together.
The Bottom Line
Integration doesn’t just reduce manual work, it gives your HR team the time and data they need to focus on people, not paperwork.
Ready to create a smoother, smarter payroll experience?
Contact All Aboard HR to find out how a Bob + payroll integration can work for your